Attach Fax Document to Listing
You can fax documents to TorontoMLS for attachment to any of your
available listings, if you have permission to do so. Document attachments include Floor Plans, Seller Property Information Statements, Financials, Feature Sheets, Environmental reports, Schedules, Disclosures, and Other Property Information.
TMLS creates customized fax cover pages specific to
the listing. Each cover page contains a bar code identifying the MLS#
and the category (e.g., Floor Plans, Feature Sheets) of the accompanying
document(s). A separate cover page is required for each document category.
- Printing: You can print a fax cover page directly from the listing report, or by choosing Document Attachment (Fax) at the Add/Edit menu.
- Viewing: When documents are attached to a listing, a View Attachments button
displays at the listing report. You can view, print, and email the attached documents as long as the listing is Available.
- Emailing: When emailing documents, you can view them first, but this is not required.
TMLS pre-selects the last document you view as the attachment for the
email. You can clear the check box to exclude this document if desired,
and/or select other documents for the email. When only one document is
available at a listing, TMLS automatically selects that document to attach
to the email. You can include the listing report in the email, if desired.
- Deleting: Anyone with edit rights can delete documents that are attached to a
listing.
Using Fax Attachments
- At the listing report - or at the Add/Edit menu option "Document Attachment (Fax)" - click Print Fax Cover Page. TMLS displays
a list of document categories.
- Click to check one or more categories then click Continue.
- TMLS displays the fax cover page(s) in a new browser
window.
- Choose Print
from the browser’s File menu. Specify the printer options and click Print.
-
Using the cover page, fax the document to be attached to the listing/category indicated by the heading on this page. The fax number to be dialed appears on the page.
Multiple attachments may be faxed at one time. Assemble all the pages in order, with the appropriate cover page immediately preceding the document for a particular listing/category. Limit to 6 the number of pages per listing/category (not including the cover page).
- Close
the browser window to return
to the listing report or add/edit page.
- At the appropriate listing report, click View Attachments. TMLS displays
a list of categories identifying the documents attached to the listing.
- Click on a document category. The corresponding
document displays. NOTE: You must have Adobe®
Reader®
installed on your computer to view the attachments. Click on the link
to download this software if necessary.
- Click on another category to view its related
document. Repeat as necessary.
- Click to close the browser window
and return to the listing report.
- Display the desired document (see To View Fax
Attachments, above).
- At the Adobe Reader toolbar, click
.
- Specify the printer options.
- Click OK.
- Repeat steps 1-4 as necessary for each document
you want to print.
- Click to close the browser window
and return to the listing report.
- At the appropriate listing report, click View Attachments.
- Click Email Documents.
- At Mail To,
enter an email address or click Contacts.
- If you choose Contacts, TMLS displays a list of
your contacts with email addresses indicated. Click to check the appropriate
contact(s). Then click Add to Mail To
to enter the address(es) on the email form; or click Cancel
to return to the Mail Listings page.
- If you want a copy of this transaction for your
records, click Also email me a copy.
- TMLS automatically fills the email Subject and
Message. You can use these or edit them as necessary.
- At Select Attachments
to Include, click to check your choices. Note: TMLS may pre-select
a document category. If you do not want to include that category as an
attachment, click to clear the check box.
- At Select a Report
Format, select None if
you do not want to include the listing report in the email. If you wish
to send the listing report with the attachment(s), choose a report format
(e.g., Client Full, Client
Thumbnail, Flyer).
- Click Send
to send the email message with documents; or Cancel
to discard the email.
- TMLS displays a confirmation that your email was
sent.
- Click Close
or to return to the documents page. Then click to close the browser window and return to the listing report.
- At the appropriate listing report, click View Attachments. TMLS displays
a list of categories identifying the documents attached to the listing.
- Click on the document category for the document
you want to delete. The corresponding document displays.
- Click Delete.
- At the confirmation prompt, click OK.
Related Topics
Get Documentation in PDF
Copyright Stratus Data Systems, Inc. 2011
Help for TorontoMLS, v. June 30, 2011
To Attach a Fax Document to a Listing