View Fax Attachments

You can view, print, and email faxed documents that are attached to an available listing. If a listing has attachments, a View Fax Attachments button displays at the listing report (Note: this button is not available when multiple listing display on a page, e.g., thumbnails and "two-per-page" formats).

Note: attachments are not viewable after a listing becomes Unavailable.

When emailing documents you can view them first, but this is not required. TMLS pre-selects the last document you view as the attachment for the email. You can clear the check box to exclude this document if desired, and/or select other documents for attachment. When only one document is available at a listing, TMLS automatically selects that document to attach to the email. You can include the listing report in the email, if desired.

Anyone with edit rights can delete documents that are attached to a listing.

Using View Fax Attachments

To View Fax Attachments

  1. At the appropriate listing report, click View Fax Attachments. TMLS displays a list of categories identifying the documents attached to the listing.

  2. Click on a document category. The corresponding document displays. NOTE: You must have Adobe® Reader® installed on your computer to view the attachments. Click on the link to download this software if necessary.

  3. Click on another category to view its related document. Repeat as necessary.

  4. Click to close the browser window and return to the listing report.

To Print Fax Attachments

  1. Display the desired document (see To View Fax Attachments, above).

  2. At the Adobe Reader toolbar, click .

  3. Specify the printer options.

  4. Click OK.

  5. Repeat steps 1-4 as necessary for each document you want to print.

  6. Click to close the browser window and return to the listing report.

To Email Fax Attachments

  1. At the appropriate listing report, click View Fax Attachments.

  2. Click Email Documents.

  3. At Mail To, enter an email address or click Contacts.

  4. If you choose Contacts, TMLS displays a list of your contacts with email addresses indicated. Click to check the appropriate contact(s). Then click Add to Mail To to enter the address(es) on the email form; or click Cancel to return to the Mail Listings page.

  5. If you want a copy of this transaction for your records, click Also email me a copy.

  6. TMLS automatically fills the email Subject and Message. You can use these or edit them as necessary.

  7. At Select Attachments to Include, click to check your choices. Note: TMLS may pre-select a document category. If you do not want to include that category as an attachment, click to clear the check box.

  8. At Select a Report Format, select None if you do not want to include the listing report in the email. If you wish to send the listing report with the attachment(s), choose a report format (e.g., Client Full, Client Thumbnail, Flyer).

  9. Click Send to send the email message with documents; or Cancel to discard the email.

  10. TMLS displays a confirmation that your email was sent.

  11. Click Close or to return to the documents page. Then click to close the browser window and return to the listing report.

To Delete Fax Attachments

  1. At the appropriate listing report, click View Fax Attachments. TMLS displays a list of categories identifying the documents attached to the listing.

  2. Click on the document category for the document you want to delete. The corresponding document displays.

  3. Click Delete.

  4. At the confirmation prompt, click OK.

See Also